If you’re in the process of planning a big outdoor event, whether that be a wedding, corporate picnic, or other event, you probably know that the best way to ensure a successful outdoor function is to incorporate a rental tent into the venue. They provide shelter from harsh weather conditions, and immediately make an outdoor event feel classier and comfortable for your guests. What you might not know is how to accessorize your tent.
If you’re planning an outdoor event and just aren’t sure where to start when it comes to accessorizing your rental tent, here are a few of the best ways to make the design perfect!
One of the easiest, and often most cost-effective ways to accessorize a rental tent is by incorporating lighting wherever you can. It’s a good practice in general to add lighting to your tent, as most outdoor events run into the evening. Even if you’re planning a day-time gathering, a rainy day can make it dark and you’ll be glad for extra lighting for your guests.
The additional benefit of lighting is that it instantly transforms your space. Because most rental tents are a basic white color, you can choose any type of lighting to add to the tent and it will look perfect, and will reflect well. Classic yellow lighting can create a dreamy, starlit aesthetic, blues and greens will create a cool tone, and reds, yellows, and oranges can all create a dramatic ambiance difficult to achieve otherwise.
The best part of using lighting as an accessory is that it can fit into any budget. String lights can be purchased for insanely cheap at stores and online, and create a beautiful decoration when hung around the top of tents and across tables. If you have a bigger budget, you can rent industrial colored lights to transform the entire space. No matter what, don’t forget the lighting!
Drapery is an accessory that not every tent-event needs, but will add dramatic flare to the inside of your tent. While your tent will already have a canvas cover to serve as the ceiling, extra drapery can be added through hanging up yards of fabric from the top of the tent. This adds an elegant look and takes your venue to the next level.
There are all kinds of drapery that can be added to rental tents. Thick silk material, sheer batting or tule, or whatever other fabric fits the look you’re hoping to achieve. The fabric can then be draped in any number of ways.
For a less-expensive option, a few fabric swaths can be hung in lines from the ceiling, simply to add dimension. For a more costly option that will transform your entire tent, fabric can be hung across the entire ceiling, dipping in certain places and creating an airy look that flows through your tent. Just know that, whatever option you choose, adding drapery can be tricky, and you’ll be best off if you use the help of an expert to get the fabric placed and hung just right.
Not all outdoor events need flooring. Corporate picnics and other daytime, casual events generally provide a large rental tent with no flooring. This provides a laid-back feel for guests, as they’ll most likely be on grass, and this can provide an extra level of aesthetic as well.
For more formal events, though, like weddings, flooring is recommended. Not only does it make the space look more put-together, but you and your guests will be thankful that they won’t have to spend the entire day on uncovered ground. Leaving the grass open in your tent will increase the chances of bugs, will make it more difficult to secure tables and large fixtures, and will be a hazard for anyone wearing heels that may sink into the ground.
Getting flooring for your rental tent should be relatively simple, as most tent rental companies provide this service for an additional price, or will know a company who can. You don’t have to choose the best looking flooring either, as your guests will be more focused on your other decorations.
Whether you already have flooring for your rental tent, or you’re planning on a casual option without, a dance floor is a must for your tent event! There’s nothing that says fun like a dance floor, and providing one for your event will encourage your guests to let loose and have an amazing time.
You might think that if you already have flooring inside your tent, you don’t need to provide an additional dance floor. This isn’t necessarily true, however. Dance floors are often made with different material that is more appropriate for, you guessed it, dancing, and can hold its own when it comes to dozens of wedding guests jumping around to your awesome playlist.
Like flooring, incorporating a dance floor into your event should be relatively simple. Ask your tent rental company if they provide a dance floor for an additional cost, or see if your DJ or band could do so. The dance floor doesn’t have to be fancy or special for your guests to keep moving all night.
Having a stage within your rental tent isn’t quite a necessity, but it can provide a lot of options for you in terms of decorating, seating, and more. At nearly every outdoor event, there will be a speech, announcement, or special something to keep guests entertained. What better way to build anticipation and draw your guests attention to the entertainment than with a stage?
Additionally, some DJ’s and bands require a stage to perform and set up their equipment, so it’s definitely something worth looking into. You can think outside the box when you have a stage as well. Some couples even use stages for their table at their wedding, so everyone attending can see the happy couple.
One of the fastest ways to annoy your guests and lose their interest is forgetting their comfort. No one is going to have any fun at an event if they are uncomfortable, no matter how beautiful and fun it is. For this reason, it’s essential to ensure you have proper cooling and/or heating for your event.
Summer events need air conditioning, whether that comes in the form of industrial-sized fans or a/c units. There also needs to be cool places to keep the beverages so your guests aren’t drinking room-temperature drinks. Even if your event isn’t in summer, it’s still a good idea to have a few things on hand to cool your guests, as any tent full of people is bound to get a little hot.
On the opposite end of the spectrum, it’s a good idea to get a few heating sources as well. You never know what kind of weather might role in during your event, and it can get cold quickly and without warning. Even if you don’t have heating units throughout the whole tent, make sure there are a few places your guests can go to warm up when needed.
Finally, another simple accessory that can take your tent to the next level are sidewalls. These canvas walls are usually available from your tent rental company, and fit to your tent so that instead of being open, it will be a more enclosed space. Not only will this help you regulate the temperature of your event, but it will make it feel much more formal and elegant.
Sidewalls can be see-through, have small windows, or be completely closed-off. This way, you can choose how you want your tent to feel. Incorporating sidewalls can also make it much easier to add other elements as well. Lighting will reflect off the walls, flowers and greenery can be draped from ceiling to floor, and decorations can be added to enhance the look of your event.
We hope this guide helps you enhance your tent space and that you create the venue of your dreams! And American Tent is always happy to provide you with high-quality tents and tent accessories for your event - just contact us to get the party of your dream.