Questions?  (920) 431-0938
Eng Spa

Back to Blog

February 12, 2024Now Trending

frame tent setup for party

Stepping outside the conventional indoor event space, an outdoor tent party offers a breath of fresh air – literally! It's an experience that melds the freedom of the outdoors with the shelter and elegance of a well-planned event. 

Navigating an outdoor event comes with its own set of considerations, from party venue choice to weather contingency plans. That's why we've put together 23 innovative tent party ideas. These suggestions are designed to ensure that every detail, big or small, is taken care of. 

Let's transform your next gathering into an event that's not just successful, but truly memorable.

7 Critical Things to Consider for Your Tent Party

tents at backyard party

Planning a party is an adventure in itself, and it all starts with choosing the right party tent. At American Tent, we've crafted a diverse range of tents to cater to every unique event need out there. From elegant weddings to bustling corporate events, we have a tent for every occasion (7 to choose from below). Each style has its own advantages, so let's find the perfect fit for your celebration!

  • Capitol Pole Tent: The classic choice. Our pole tents feature tall peaks supported by center and leg poles. They're not just about good looks; their simple design means easy installation and minimal storage space. Just remember, they're best suited for soft surfaces like grass since they require staking.
  • Atrium Frame Tent: Seeking flexibility? Frame tents are your go-to. With a sturdy frame that provides 100% usable space and no obstacles underneath the tent, they're ideal for long-term use and recurring events. And the best part? They can be set up on nearly any surface, thanks to our reliable tent ballasting system.
  • Economy Pole Tent: Tight on budget? No worries! Our economy pole tents are designed for a spur-of-the-moment birthday party or outdoor gathering where affordability meets convenience. Made with 13oz. translucent vinyl and 1 ½” tent poles. Keep an eye out – these are on their way!
  • Constellation Clear Tent: For an added touch of elegance, our clear top tents are a dream for any tent party. They bring in natural light, making them perfect for events where ambiance is key. Plus, their frame structure offers versatility for setup on various surfaces.
  • Ameritrac Keder Tent: Long-term event on the horizon? The keder tent, with its easy-install track system, is your best bet. This sturdy tent is a practical yet stylish choice, allowing you to quickly remove your tent top in the event of inclement weather to protect your investment.
  • Vertex High Peak: Add some flair with our high peak tents. Compact and easy to set up, they’re fantastic for creating an impressive entrance or as an additional sheltered space for catering prep or a designated area for your wedding party.
  • Heavy-Duty Pop-Up: For quick, hassle-free shelter, our pop-up tents are unbeatable. Complete with a transportable roller bag, they're ideal for vendors or small gatherings where a quick setup is key and installation can be accomplished by just one person.

1. Selecting The Perfect Theme

wedding event tent

Every great tent party starts with a captivating theme. Your party theme sets the tone for everything, influencing your color palette, culinary choices, music, and décor. Whether you’re planning a Victorian style wedding, a modern corporate event, or a fun-filled birthday party.  It's the heartbeat of your event, Let your imagination run wild and watch your theme come to life in every detail.

2. Creating a Welcoming Entrance

Your party's entrance is more than just a doorway; it's the first impression of your event. Make it grand, welcoming, and distinct. It can be a great place to greet guests and store any personal belongings, maybe even under a stylish 20x20 high peak tent. It's all about setting the right tone from the very start.

3. Furniture For Comfort & Style

tent furniture

You’ve already created your seating chart to ensure everyone has a place to sit. Beyond that, take it up a notch by crafting an inviting lounge or bar area with additional furniture. Plush sofas and cozy chairs can make all the difference, especially if they're outdoor-friendly to withstand any ground conditions.

5. Crafting Inviting Invitations

Your invitations are not just a call to attend; they're a sneak peek into what's in store. Of course you’ll want to include all the key details – location, date, and time. In addition to that, highlight the outdoor setting. It gives your guests time to prepare to dress appropriately for the weather and get excited about the unique experience ahead.

6. Feeding Your Guests

If serving food at your party, dedicate an area within your party tent for a food table that echoes your theme. And remember, the weather plays a role – from keeping dishes warm in the winter to cool in the summer.

7. Refreshing Drink Ideas

Keep the refreshments going with a variety of beverages for guests to enjoy. A mix of water, soft drinks, and perhaps some alcoholic options, should cater to all your guests. And, as with the food, think about how the weather will impact your beverage service – no one likes a warm drink on a hot day!

8. Vibrant Floral Arrangements

tent wedding decor with centerpieces

Elevate your tent party with the enchanting beauty of florals and greenery. Whether you choose vibrant fresh flowers that complement your color scheme, faux flowers that you can reuse, or seasonal varieties, flowers are your go-to for creating stunning centerpieces and wedding decorations that bring nature into your event.

9. Decorating Ideas

Transform your tent from simple to spectacular with unique tent decorating ideas. View your party tent as a blank canvas to infuse your personal touch. Incorporate elements like elegant table linens, colorful balloons, custom signage, and meaningful photos to make the space uniquely yours.

10. Illuminating Your Event

As day turns to night, lighting becomes key for your backyard tent party. It’s more than functionality; tent lighting can also be an important element of tent decorations. Tailor your choices to your theme – romantic fairy lights for a tent wedding, vibrant spotlights for DJ booths, or cozy string lights for a relaxed ambiance, ensuring your event shines bright.

Reach Out to Us for Your Next Event Tent

Let our team guide you every step of the way, ensuring your outdoor party is a hit. Contact us today to secure your top-of-the-line party tent, complete with comprehensive post-sale support for easy installation. We’d love to help!

11. Choosing The Best Tent Sidewalls

Sidewalls are more than just additions; they're your tent's shield against nature. They keep pesky bugs at bay and protect your party from wind and rain. The solid white option also offers an added layer of privacy. Celebrate without worrying about the outside world intruding on your special event.

12. Guest Comfort Amenities

Outdoor parties come with their share of weather surprises. While we hope guests come prepared, it's always great to offer extra comforts just in case. Think about adding umbrellas for unexpected rain, citronella candles to keep bugs away, cozy blankets for chilly evenings, or handheld fans to beat the heat.

13. Managing Climate Control

When simple solutions don't suffice, you may need additional reinforcements to keep guests comfortable. On hot days, AC units and large fans are lifesavers, while our 16 oz. blockout vinyl tent tops provide ample shade. For cooler events, consider heaters to keep the ambiance warm and welcoming.

14. Offering Fun & Games

outdoor games for tent party

Elevate the fun with games that guests can enjoy both inside and under the open sky. Lawn games like cornhole and horseshoes are perfect for bridging the space between the tent and the great outdoors, keeping everyone entertained throughout the party.

15. Music & Entertainment

Music sets the soul of your event. Whether it's a live band bringing energy, a DJ mixing tunes under a pop-up tent, or a simple speaker setup, make sure it resonates with your themed party and gets guests onto the dance floor. Just remember to keep local noise ordinances in mind to ensure the party goes smoothly.

16. Eco-Friendly Options

Just because it's a one-time event doesn't mean it can’t be eco-friendly. Consider incorporating outdoor tent decorating ideas that emphasizes reusable décor that lives beyond the day. And if confetti is part of your event, swap the traditional stuff with eco-friendly alternatives like biodegradable options, bird seed, or rice. It's about celebrating responsibly without compromising on fun.

17. Tent Flooring Essentials

Flooring in an event tent is more than a practical addition; it's a transformation of your event space. Whether it's a dance floor inviting guests to boogie or covering the entire tent area for a polished look, flooring ensures everyone stays on solid ground. Say goodbye to sinking heels and wobbly furniture!

18. Customizing Your Tent Experience

custom green and yellow striped tent

Dreaming of a tent that perfectly encapsulates your event's custom vibe? Let's make it happen. Choose from a spectrum of specialty fabric colors, stripes for a carnival vibe, or even print your company logo atop your tent for that extra brand recognition.

19. Options For Parking

Efficient parking is key to a seamless event experience. Clear signage leading to ample parking spaces ensures a stress-free start for your guests. If on-site parking is limited, consider arranging shuttle services for convenience and safety. It’s the little things that make a big difference.

In search of a Customized Outdoor Tent? Connect with Us

Looking to enhance your event with an commercial-grade tent?  Call us today and let our team of experts guide you to find the perfect tent that will transform your special day into an memorable occasion. 

Discover the many options we offer by calling us: 920-431-0938

20. Dedicated Activities For Kids

Children at your event? Create a delightful kid's corner to keep them engaged and happy. Simple joys like coloring books, balloons, and glow sticks can transform their experience and give parents a chance to relax and enjoy the party too.

21. Memorable Photo Ops

Elevate your event with a dazzling photo background, tailored to your theme. Imagine guests lining up to snap pictures against this gorgeous backdrop, capturing moments from your extraordinary event. For an added touch, why not include a photo booth complete with fun props?

22. Weather Contingency Plans

Outdoor events are magical, but Mother Nature can be unpredictable. That's why having a 'Plan B' is crucial. In case of severe weather, ensure there's a nearby shelter ready. It's all about keeping the party alive and your guests safe, no matter what the weather.

23. Extending The Celebration

clear tent with lighting

When the main event winds down, why not keep the party going? Consider adding an intimate after-party for your closest friends and family. It's a cozy space to wind down and relive the memories made at a successful event.

Making Each Outdoor Party Tent Extra Special

clear party tent

As you embark on the journey of planning your outdoor tent party, remember that American Tent is here not just as a supplier, but as your event partner. Our commercial party tents are crafted to ensure not just elegance but also durability for your:

Our tents are more than just shelters; they're the venue for unforgettable memories. Constructed with reliable materials like UV-resistant and flame-retardant fabric, they're designed to withstand the test of time, becoming a partner for your future events. The strength of our 2” anodized aluminum tent poles means you'll have a reliable, rust-resistant structure for numerous occasions.

Based in the Midwest, we pride ourselves on our ability to meet tight schedules with fast lead times. Our experienced manufacturing team collaborates closely with you to ensure timely arrival for your event. Our central location offers quick delivery, thanks to trust shipping partners

And our commitment to you doesn't end with delivery. We offer a wealth of resources to guide you through safe and successful tent installation. Plus, our knowledgeable sales team is always on standby, ready to assist you in making the perfect choice for your outdoor tent party. 

Get in touch with us by calling 920-431-0938!

Tony Ehrbar's headshot

Tony Ehrbar

Owner & CEO

Tony's entrepreneurial spirit is woven into the fabric of American Tent (an Inc 5000 company), shaped by his experience running a successful event venue & tent rental service. His recognition as the Young Entrepreneur of the Year in 2019 is a testament to his impact & dedication to his community. As the Co-founder and CEO of Renegade Plastics, Tony is leading initiatives in the tent industry to integrate eco-friendly, recyclable materials. Contributing as a board member for the Advanced Textiles Association (ATA) & the Green Bay Area Public Schools Foundation and being featured by Entrepreneur, Oracle, & Modern Weddings, Tony plays a pivotal role in enhancing the growth and success of the textile industry.

FAQs for Tent Parties

What size party tent do I need?

Your tent size will depend on what seating arrangement your event requires. Our tent capacity chart covers theater style, cocktail, banquet, and sit down dinner style seating arrangements to help you find the perfect fit.

How do I set up my party tent?

Each tent style will have a different installation process. View our tent setup guides here. For easy installation, choose a pop-up tent for quick shelter.

How long does it take to get a custom party tent?

Thanks to efficient production staff, we can make you a custom tent fast. Stay updated on our current lead times here.

Order Your Event Tent Today!

If you enjoyed today’s entry, be sure to bookmark our blog page and check back frequently for the latest updates.

We regularly post helpful resources that can help you plan great events and learn more about our event tents.

Our friendly customer service team is always happy to answer any questions you have about pole tents, frame tents, and sidewalls, so don’t hesitate to reach out to us if you need more information!

Find out how much better it is to have Shelter. Simplified.

Give us a call today at (920) 431-0938!

Contact Us
Shopping Cart

There are no items in your cart.

Continue Shopping