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June 05, 2024Now Trending

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Planning an outdoor event brings with it many decisions. Among them is the choice whether to rent or buy a tent. This can significantly impact your budget and the overall experience of your event. 

Renting tends to be the more cost-effective option for one-time events. However, it's crucial to take into account not only the obvious rental fees but also the potential hidden costs that can quickly add up. Plus, if you anticipate using a tent repeatedly—for long-term events or multiple occasions—purchasing may be the better financial decision in the long run.

Rental companies typically offer daily or weekend rates. Our research indicates that if you plan to use a tent for an extended period or for between three to five separate events, purchasing a tent could pay for itself. This guide is designed to assist various planners:

  • Individuals organizing a one-day birthday party celebration
  • Nonprofits conducting annual outdoor fundraisers
  • Businesses hosting seasonal events
  • Bars or restaurants requiring continuous coverage over their patios
  • Party tent rental companies assessing their ROI

We’ll explore the costs of both renting and buying to help you make the best choice for your specific needs. If you decide that purchasing a tent is the right path, reach out to us. As a leading tent manufacturer, we specialize in crafting tents that provide lasting value, perfect for those hosting frequent events.

Tent Rental Prices for 9 Items + Investment Payback Period (if Purchasing Instead)

backyard tent rental

Party tent rental prices are influenced by several factors including the quality of tent materials, tent style, location, and availability. Prices can vary significantly between rental companies. For the most accurate pricing tailored to your event, we recommend contacting your preferred vendor directly.

1. Frame Tents

The frame tent is celebrated for it’s versatility and optimal use of space, offering an unobstructed area underneath for events. They are particularly valuable for long-term party tent rentals or installations, typically lasting 6-8 months. Choose from the classic tent or clear top options.

Frame tents can be set up on concrete where staking is not an option. For installations on hard surfaces, frame tents can be secured using tent ballasting systems or concrete anchors. It’s important to note that these alternative anchoring methods may influence both rental and purchase costs.

Tent Size

1 Rental

3 Rentals

5 Rentals

10 Rentals

Purchase

20x20

$600

$1,800

$3,000

$6,000

$3,600

20x30

$675

$2,025

$3,375

$6,750

$4,600

20x40

$900

$2,700

$4,500

$9,000

$5,600

20x60

$1,350

$4,050

$6,750

$13,500

$8,300

20x80

$1,800

$5,400

$9,000

$18,000

$10,500

30x30

$1,050

$3,150

$5,250

$10,500

$6,100

30x45

$1,500

$4,500

$7,500

$15,000

$8,300

30x60

$2,025

$6,075

$10,125

$20,250

$10,500

30x75

$2,300

$6,900

$11,500

$23,000

$12,800

30x90

$2,550

$7,650

$12,750

$25,500

$15,100

40x40

$1,800

$5,400

$9,000

$18,000

$10,900

40x60

$2,700

$8,100

$13,500

$27,000

$15,000

40x80

$3,600

$10,800

$18,000

$36,000

$19,100

40x100

$4,500

$13,500

$22,500

$45,000

$23,300

2. Pole Tents

The pole tent is distinguished by its iconic center poles, which create striking arching peaks. This design, however, means you’ll need to plan your event space around these central structures. 

Best suited for softer ground, pole tents require staking and are ideal for shorter-term use, such as weekend or single-day events. Generally, they are more cost-effective than a frame tent due to their simpler setup and teardown requirements.

Tent Size

1 Rental

3 Rentals

5 Rentals

10 Rentals

Purchase

20x20

$450

$1,350

$2,250

$4,500

$2,700

20x30

$600

$1,800

$3,000

$6,000

$3,500

20x40

$750

$2,250

$3,750

$7,500

$4,500

20x60

$1,050

$3,150

$5,250

$10,500

$6,900

20x80

$1,250

$3,750

$6,250

$12,500

$9,000

30x30

$900

$2,700

$4,500

$9,000

$5,900

30x45

$1,100

$3,300

$5,500

$11,000

$8,300

30x60

$1,350

$4,050

$6,750

$13,500

$10,500

30x75

$1,500

$4,500

$7,500

$15,000

$12,800

30x90

$2,025

$6,075

$10,125

$20,250

$15,100

40x40

$1,400

$4,200

$7,000

$14,000

$7,500

40x60

$2,100

$6,300

$10,500

$21,000

$10,500

40x80

$2,400

$7,200

$12,000

$24,000

$13,500

40x100

$3,000

$9,000

$15,000

$30,000

$16,500

 

Reach Out to Us for Your Next Event Tent

Let our team guide you every step of the way, ensuring your next outdoor event is a success. Contact us today to purchase your top-of-the-line party tent, complete with comprehensive post-sale support for hassle-free installation. We’d love to help!

3. Keder Tents

Keder tents combine the versatility of frame tent options with enhanced features for a sleeker look and better performance. They utilize a keder track system that allows the fabric to slide smoothly into the frame, ensuring a tight fit that minimizes noise from wind. 

The fabric's secure fit also offers excellent protection against inclement weather, allowing for easy removal and reattachment of the tent top without full dismantlement. This makes keder tents a preferred choice for both ease of installation and long-term durability. While they are a bit more costly, their easy installation and lasting durability justify the investment.

Tent Size

1 Rental

3 Rentals

5 Rentals

10 Rentals

Purchase

20x20

$700

$2,100

$3,500

$7,000

$4,908

20x30

$775

$2,325

$3,875

$7,750

$6,951

20x40

$1,000

$3,000

$5,000

$10,000

$8,994

30x30

$1,150

$3,450

$5,750

$11,500

$7,480

30x45

$1,600

$4,800

$8,000

$16,000

$10,306

30x60

$2,125

$6,375

$10,625

$21,250

$13,209

 

4. Tent Sidewalls

Tent sidewalls are an excellent addition for those seeking extra protection, enhanced privacy, or a stylish element for their event. These walls are designed for easy installation and removal, allowing you to adapt to changing weather conditions by shielding guests from wind and rain as needed.

Sidewalls come in a variety of styles including solid white, clear, and with windows. The choice of style can significantly impact cost, especially since clear sidewalls typically require more maintenance to keep them pristine.  To manage costs effectively, consider mixing and matching—combine more economical solid sidewalls with the elegant window options. 

STYLE

SOLID

CLEAR

WINDOW

Size

Rent

Purchase

Rent

Purchase

Rent

Purchase

7x10

$10.00

$110.99

$15.00

$139.99

$12.50

169.99

7x15

$15.00

$127.99

$22.50

151.99

$20.00

187.99

7x20

$20.00

$196.99

$30.00

231.99

$25.00

267.99

7x30

$30.00

252.99

$45.00

289.99

$35.00

367.99

8x10

$15.00

112.99

$20.00

173.99

$17.00

171.99

8x15

$20.00

130.99

$30.00

185.99

$25.00

190.99

8x20

$25.00

211.99

$40.00

261.99

$35.00

272.99

8x30

$35.00

269.99

$50.00

327.99

$45.00

373.99

 

5. Tables

Tables are a crucial consideration for any outdoor tented event. Renting tables is an excellent choice if you need a temporary solution or don't want the hassle of storage. On the other hand, owning tables can be more cost-effective for venues that host events regularly. Whether you prefer rectangular banquet tables for conferences or round tables for intimate wedding receptions, there's a variety of styles to suit any theme and budget.

Table Type

Size

Rental Price

Purchase Price

Round

60" Diameter

$10

$110

Rectangular

6' x 30"

$12

$120

6. Chairs

Chairs are just as important as tables when planning your event setup. The wide array of available sizes and styles ensures you can find the perfect match for your event's aesthetic and budgetary needs. For outdoor events, consider seats designed for outdoor use to prevent them from sinking into soft ground—a small detail that can make a big difference in guest comfort.

Chair Type

Rental Price

Purchase Price

Basic White Plastic

$2

$13

Heavy Duty Plastic

$2.75

$20

Wood

$4.75

$30

Metal

$5.50

$25

 

Need a Customized Outdoor Tent? Chat with Us

Looking to enhance your event with an elegant tent? Your search ends here! Call us today and let our team of experts guide you to find the perfect tent that will transform your special day into an unforgettable celebration. 

Discover the many options we offer by calling us: 920-431-0938

7. Tent Lighting

Illuminate your event space with the right tent lighting, which plays a crucial role, especially under tents made from 16oz blockout vinyl that prevents sunlight from penetrating. Choose lighting that complements your event's theme, from fairy twinkle lights and warm bistro lights to dramatic spotlights. 

Whether you're repurposing Christmas string lights for a backyard wedding, renting, or purchasing for a venue, the right lighting will add a magical sparkle to your celebration.

Use this tool to ensure you have enough lighting for your tent size.

Lighting Type

Rental Price

Purchase Price

String Lights

$10

$50.00

LED Lights

$20

$100.00

Lanterns

$8

$30.00

Chandelier

$50

$200.00

Spotlight

$30

$150.00

Disco Ball

$20

$80.00

 

8. Tent Flooring

Flooring is an essential accessory that elevates the ambiance of any outdoor event, ensuring that guests can move comfortably or party on the dance floor without concerns about uneven ground or footwear choices. 

Options range from elegant wood and stylish tile to practical rubber, with modular styles that lock into place being particularly versatile. For venues hosting repeated events, purchasing flooring may be a worthwhile investment. However, for a one-time event, renting is often the more cost-effective choice.

Flooring Type

Rental Price / Sqft

Purchase Price / Sqft

Carpet

$1.50

$10.00

Wood

$3.00

$25.00

Plastic Tiles

$1.00

$8.00

Artificial Turf

$1.20

$6.00

Rubber Mats

$1.80

$12.00

 

9. Table Linens

Linens elevate the elegance of any special event, making them a smart investment for venues, churches, or community centers hosting regular gatherings. With a diverse range of styles and colors available, it's easy to find the perfect match for your venue's aesthetic. 

For those hosting one-time events or looking to avoid the hassles of maintenance, renting linens is an ideal solution. This option not only frees you from the responsibilities of storage and care but also allows for versatile styling for different occasions.

Linen Type

Rental Price

Purchase Price

Table Cloth

$5

20

Chair Cover

$2

8

Table Runners

$3

$12

Napkins

$1

$3

 

Choosing The Right Tent to Exceed Your Event Goals

frame tents for festival event

Now that you understand the differences between renting and buying, you're better prepared to make decisions for your event. If you're ready to invest in your own tent or sidewalls, contact us at 920-431-0938.

As a premier tent manufacturer based in the Midwest, we pride ourselves on using locally sourced, American-made materials to create high-quality products. Whether you need a rush order or have specific customization needs, our team is equipped to deliver excellence, ensuring your tent arrives well before your event.

Investing in a tent not only saves you from recurring event rental fees but also gives you the flexibility to host events on your terms. We offer a variety of customization options, from size and fabric color to branded printing, allowing you to find the perfect fit for your event’s theme and requirements.

We're here to support your next event planning journey every step of the way. From detailed installation guides and video setup tips to insightful articles, we equip you with all the necessary tools to successfully set up your tent. 

Have any questions about buying versus renting? Our knowledgeable team is just a call away, ready to help you bring your event vision to life. Get in touch with us today!

Tony Ehrbar's headshot

Tony Ehrbar

Owner & CEO

Tony's entrepreneurial spirit is woven into the fabric of American Tent (an Inc 5000 company), shaped by his experience running a successful event venue & tent rental service. His recognition as the Young Entrepreneur of the Year in 2019 is a testament to his impact & dedication to his community. As the Co-founder and CEO of Renegade Plastics, Tony is leading initiatives in the tent industry to integrate eco-friendly, recyclable materials. Contributing as a board member for the Advanced Textiles Association (ATA) & the Green Bay Area Public Schools Foundation and being featured by Entrepreneur, Oracle, & Modern Weddings, Tony plays a pivotal role in enhancing the growth and success of the textile industry.

Order Your Event Tent Today!

If you enjoyed today’s entry, be sure to bookmark our blog page and check back frequently for the latest updates.

We regularly post helpful resources that can help you plan great events and learn more about our event tents.

Our friendly customer service team is always happy to answer any questions you have about pole tents, frame tents, and sidewalls, so don’t hesitate to reach out to us if you need more information!

Find out how much better it is to have Shelter. Simplified.

Give us a call today at (920) 431-0938!

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