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December 13, 2021Best In Tents

One of the popular ways to raise money for charity is through an outdoor charity fundraiser. From Thanksgiving Turkey Trot runs to outdoor golf outings, people of age enjoy getting fresh air while raising money for a good cause. Of course, weather can be unpredictable, so you’ll definitely want to include a party tent in your planning. Here are some tips for how to plan a fundraiser.

Plan Ahead

The trick for how to plan a successful fundraiser is simply to plan ahead. Just like real estate, it’s all about location, location, location! Outdoor events are quite popular, so you’ll need to reserve your venue well in advance - sometimes months or even years out. Once you’ve chosen your location, you’ll need to ensure that you have the necessary permits to host your fundraising event. After you’ve saved the date, it’s time to get the word out! You can never start advertising your event too early. Social media is an excellent - and affordable - way to spread the word about your event. Encourage others to share your posts to ensure a good turnout. 

How to Plan an Outdoor Charity Fundraiser

Save on The Venue

If the event isn’t a golf outing or a run, you can get creative when choosing a venue for fundraisers. This also means you can look for ways to save money or even find someplace to host for free. Public parks or local churches may allow you to host your event at no cost - just make sure you have the proper permits.

Consider The Specifics of The Season

It’s important to consider your potential donors when planning your event. If your target audience loves outdoor activities, then think seasonally about a charity walk, golf outing, or softball game. During winter months, a cross-country skiing, sledding, or ice skating event are all fun outside the box fundraising ideas, especially since so many people get cabin fever at this time of year.

Have a Backup Plan

Unfortunately, even with the best planning, you still can’t control the weather. If your event is weather-dependent, you should have a backup plan. Make sure to include one or more tents when making your reservations. During colder weather, tents can include heating so attendees have a place to sip hot chocolate and warm up. If your charity fundraiser takes place in warm weather, tents will provide a shady oasis. Be sure to provide beverages and snacks to keep your guests hydrated, especially during sporting fundraising events.

Outdoor Charity Fundraiser Tips


If you’re planning an outdoor fundraising event, you’ve got a lot to think about. We’re here to help you find the perfect tent for your big day. Contact us today for everything from planning to setup. Our experienced team is here to help ensure your fundraising success!

Tony Ehrbar's headshot

Tony Ehrbar

Owner & CEO

Tony's entrepreneurial spirit is woven into the fabric of American Tent (an Inc 5000 company), shaped by his experience running a successful event venue & tent rental service. His recognition as the Young Entrepreneur of the Year in 2019 is a testament to his impact & dedication to his community. As the Co-founder and CEO of Renegade Plastics, Tony is leading initiatives in the tent industry to integrate eco-friendly, recyclable materials. Contributing as a board member for the Advanced Textiles Association (ATA) & the Green Bay Area Public Schools Foundation and being featured by Entrepreneur, Oracle, & Modern Weddings, Tony plays a pivotal role in enhancing the growth and success of the textile industry.

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