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June 21, 2023Now Trending

couple under a backyard wedding tent

Embrace the boundless creativity of backyard weddings, where you can design a celebration that breaks free from a traditional venue. But hold on tight! 

Planning an unforgettable experience requires some serious attention to details. Our expert guide is here to walk you through this exciting journey of crafting your dream backyard wedding.

Prepare to unlock the secrets to success with our comprehensive guide, whether you’re envisioning a casual backyard wedding or extraordinary celebration. We go beyond just tents, exploring a wide range of essential elements that will take your event to the next level. Step into the magical world of your own backyard, where love and celebration intertwine.

From considering accessibility and weather to organizing the perfect amenities, we’ve got your back. We take great pride in being the ultimate resource, offering valuable insights to guarantee the absolute success of your backyard wedding.

1. Discover Your Dream Venue

Selecting the ideal location is crucial for unforgettable backyard weddings. Whether it’s a family backyard or a picturesque property under an elegant wedding tent, the chosen location sets the stage. Consider factors like:

  • Space
  • Scenic views
  • Desired ambiance

Find a location that accommodates your guest count and reflects your dream wedding vision.

2. Navigate Local Regulations for a Stress-Free Celebration

To ensure a seamless backyard wedding reception, it’s crucial to take local ordinances into account. Remember, these rules can vary depending on your location, so it’s helpful to reach out to local officials. 

Check in on zoning regulations, noise restrictions, permits for event tents, and any other guidelines that might be in place. Playing by the rules allows you to steer clear of any unwanted hiccups and host a hassle-free event.

3. Transform Your Location with Thoughtful Landscaping

outdoor wedding tent

Beyond choosing the ideal location, it’s essential to address any necessary landscaping tasks beforehand, such as mowing the grass. 

Enhance the beauty of your wedding venue with thoughtful landscape. Take into account the layout of your space, ensuring convenient access and comfortable seating for your guests. Mind potential obstacles or uneven terrain to guarantee everyone’s safety and enjoyment throughout the celebration.

4. Curate Your Dream Guest List

Creating a comfortable and inviting atmosphere for your guests is of utmost importance. 

To achieve this, start by thoughtfully curating your guest list, taking into account the close friends and beloved family members who will be sharing your special day. This thoughtful consideration will enable you to estimate the appropriate amount of space required to accommodate everyone comfortably.

5. Create Connection with the Perfect Seating Arrangement

Once you’ve finalized your guest count, it’s time to plan your seating chart and decide on the arrangement that suits your vision. Will you opt for a sit-down dinner with round tables or a buffet-style feast with banquet tables? By answering these questions, you can effectively plan the rest of the essential elements for your event. Our Tent Capacity Calculator will guide you in determining the ideal space size for your dream backyard wedding.

6. Elevate Your Head Table & Honor Your Bridal Party in Style

head table at outdoor wedding

Make your head table a standout feature that showcases your appreciation for your bridal party. Alternatively, create an intimate sweetheart table where you can enjoy precious moments with your spouse amid the excitement of the day. Select a setup that reflects your unique style and creates lasting memories with your loved ones.

7. Eco-Friendly Choices for a Sustainable Wedding Celebration

Celebrate your special day while minimizing environmental impact. Skip non-biodegradable items like confetti and rice, and instead opt for natural alternatives like:

  • Dried flower petals 
  • Biodegradable confetti
  • Birdseed
  • Bubbles

Choose eco-friendly tableware and decorations made from recycled or sustainable materials. By making conscious choices, your wedding can be a beautiful testament to your commitment to the planet.

8. Secure Your Big Day with Wedding Insurance

Don't overlook the importance of wedding insurance. While not legally required, it offers crucial financial protection and peace of mind. From property damage to accidents and vendor issues, unforeseen circumstances can disrupt your special day. Consult with an insurance provider to choose a policy that suits your needs, safeguarding your investment and ensuring a smooth wedding day.

9. Invitations that Set the Tone for Your Special Day

backyard wedding invitations

Capture the essence of your special day by designing invitations that reflect your unique wedding theme. Send them out well in advance to give your guests ample time to prepare. Include essential details about the outdoor setting, advising them to dress comfortably and be weather-ready. Remind them to choose suitable footwear to navigate the grassy surroundings effortlessly.

10. Plan Ahead with Weather-Appropriate Attire

Choose weather-appropriate attire for your backyard affair to ensure all day comfort. Opt for a lightweight, breathable gown for hot and sunny days. Stay warm with longer sleeves and layering options for winter weddings. Don't forget comfortable shoes to dance the night away. 

Look stunning and feel comfortable, whatever the weather throws at you!

11. Climate Control Your Dream Celebration For Any Weather

Hosting a backyard wedding requires preparation for various weather conditions. Keep your guests comfortable with clever solutions. Beat the heat by using fans or AC units on hot days, and create cozy evenings with patio heaters or fireplaces. For complete weather protection an event tent will ensure a worry-free celebration.

12. Shelter Your Event with a Stylish Tent

backyard wedding tent
When it comes to protecting guests from the elements, nothing beats the complete freedom of owning a tent. With your own tent, you have the power to bring your unique vision to life and enjoy it at future celebrations. Plus you can skip the hassle and expenses of rental fees. However, if you prefer less stress, tent rental often includes setup services. The choice is yours!

13. Plan for Convenient & Safe Parking

Planning parking arrangements for your small backyard wedding must be carefully considered, especially if you are hosting in a residential neighborhood. Take note of any parking restrictions or space limitations. Designate a specific area for guests to park their vehicles and consider offering a shuttle service for convenient and safe transportation.

14. Ensure Accessible Restrooms for Your Backyard Wedding

Don’t overlook the importance of providing accessible restroom facilities at your event. If you’re hosting at home, the limited number of indoor bathrooms may not suffice for a large number of guests. Consider the convenience and comfort of your attendees by exploring the option of renting portable bathrooms for the event. This ensures everyone's needs are met and allows for a smooth celebration.

15. Keeping Your Backyard Wedding Clean & Pristine

Don't forget to have a solid waste disposal plan in place to keep your backyard wedding in tip-top shape. Make sure you've got a reliable method for proper garbage disposal to maintain a pristine event space. Renting a portable dumpster could be a smart move to handle the waste efficiently and keep things looking impeccable.

16. Set the Perfect Color Palette for Your Dream Day

outdoor wedding color palette

Whether you've cherished your preferred colors for years or find yourself drawn to different styles over time, now is the perfect opportunity to select an enchanting color scheme. Embrace the beauty of nature with a captivating greenery theme that elevates the outdoor ambiance. 

Alternatively, infuse bursts of vibrant hues into your decor to create a truly eye-catching experience, harmonizing your color palette with the environment.

17. Creating Memorable Outdoor Wedding Place Settings

For your outdoor wedding place settings, prioritize dinner and salad plates, along with cutlery including forks, knives, and spoons. Include glassware for beverages and napkins for each guest. Personalize with place cards or menu cards. Enhance the ambiance with table runners and centerpieces that match your wedding theme. Create a unique dining experience for your guests.

18. Enhance Your Outdoor Wedding with Vibrant Florals

Embrace the natural beauty of your garden wedding with flourishing florals that breathe life into your color scheme. Capitalize on the stunning backdrop by incorporating beautiful flowers that complement the surroundings. 

However, be mindful of weather conditions that may impact the longevity of your floral arrangements or attract unwanted insects. Strike the perfect balance between nature's beauty and a harmonious celebration.

19. Illuminate Your Wedding with Magical Lighting

clear wedding tent

Set the mood and create an enchanting ambiance for your wedding with carefully planned lighting. String lights are a popular choice, adding a touch of magic under event tents. Consider a clear top tent for natural light and an outdoor feel. Ensure your lighting choices enhance the atmosphere and create memorable moments on your special day.

20. Creating Memorable Programs to Guide Your Guests

Enhance your outdoor wedding with personalized programs that add a special touch. These thoughtfully designed booklets feature essential details, including the schedule, wedding party names, and meaningful dedications. Tailor the design to match your theme and colors, creating a cohesive and charming element. Your guests will appreciate the attention to detail and cherish these keepsakes as lasting memories of your unforgettable day.

21. Navigating Your Outdoor Wedding with Signage

Signage is not only functional but adds to the decor of your outdoor wedding. Include signs indicating the ceremony site, reception area, restrooms, and parking to guide your guests. Directional signs help with navigation, while decorative signs add a personal touch and enhance the ambiance. Don't forget a welcome sign to greet guests, setting the tone for a joyous celebration.

22. Embrace Reusable Decor for Future Celebrations

Your wedding day may be fleeting, but the items you choose don't have to be. Opt for decor pieces like versatile vases and timeless photo frames that can be enjoyed long after the festivities. Additionally, investing in a tent offers the added advantage of creating a versatile space for future family gatherings and weddings. Choose sustainability and create enduring memories.

23. Designing a Delightful Dance Floor

While your outdoor event may primarily take place on the grass, consider incorporating an official dance floor for a dedicated space to boogie the night away. 

Providing a safe and level ground, this designated area ensures guests can confidently bust a move without concerns. Let the rhythm flow as you create unforgettable moments on the dance floor, ensuring a celebration filled with joy and laughter.

24. Sit Back & Celebrate in Style with Elegant Furniture

Create a comfortable and sophisticated atmosphere with carefully chosen wedding furniture. While tables and chairs are essential, opt for outdoor furniture that won't sink into the grass, ensuring stability and convenience for your guests. Refer to your preferred seating arrangement to determine the appropriate furniture pieces needed to accommodate everyone in style. 

25. Prepare For the Day in a Serene Bridal Suite

bridal suite

When planning an outdoor wedding, don't forget to arrange for a convenient bridal suite. It provides a weather-protected, serene space for the wedding party to peacefully prepare for the day. Ensure it offers ample seating, good lighting, and storage options, making it a private haven to enjoy before the ceremony.

26. Ample Time for Picture-Perfect Setup

On your big day, you want to make sure you’ve got the set up handled. Fortunately when hosting a backyard wedding reception, you usually have more flexibility when it comes to time restrictions so you’re able to focus on every detail. Whether it's a talented friend, an expert wedding planner, or a top-notch tent rental company, careful planning is the secret to success. 

27. Capture the Natural Beauty with a Skilled Photographer

Hire an amazing photographer for your outdoor wedding to capture its natural beauty. Discuss your vision, preferred locations, and specific shots you desire. Ensure they have experience with outdoor settings and backup plans for inclement weather. These photos will be forever cherished memories of your special day.

28. Delight in a Memorable Dining Experience

outdoor wedding reception

Get ready to indulge in a mouthwatering meal with your nearest and dearest. 

  • Take your pick: family-style, buffet, or plated dinner? 
  • Don't forget to accommodate any dietary restrictions. 
  • If you have a catering team, make sure they have their own designated food preparation area or a high peak catering tent. 

Let's satisfy those taste buds and create a dining experience to remember!

29. Choosing the Perfect Wedding Cake for a Sweet Celebration

For outdoor weddings, choose a cake that can withstand the weather. Opt for ingredients and frosting resistant to heat. Select a sturdy design and consider buttercream frosting instead of delicate fondant. Find a shaded area for the cake table. Serve promptly after cutting to maintain freshness.

30. Beverage Options to Refresh Your Wedding Guests

When it comes to your wedding, it's important to consider the beverage options that will keep your guests refreshed and satisfied throughout the festivities. Choose from an open bar, signature drinks, or homemade batch cocktails. 

As the popularity of mocktails continues to rise, don't forget to provide non-alcoholic beverages like water, soda, and juice. Let your guests sip and celebrate, ensuring everyone finds a refreshing drink to enjoy throughout cocktail hour.

31. Unleash the Fun with Engaging Lawn Games

Transform your at home wedding into a fun-filled celebration with engaging lawn games. Take advantage of the ample space and create a lively atmosphere for your guests. From traditional favorites such as cornhole and croquet to exciting options like giant Jenga, these games bring joy to guests of all ages. Encourage interaction and foster friendly competition amidst your outdoor venue.

32. Hosting an Intimate After-Party for Lasting Memories

Extend the joy of your wedding day by hosting an intimate after-party with your nearest and dearest. Create a cozy atmosphere where you can continue the celebration, reminiscing about the day's events and enjoying each other's company. Whether it's a casual gathering around a fire pit or a sophisticated cocktail reception under a backyard wedding tent, an after-party adds a special touch and creates lasting memories for you and your loved ones.

Bringing Your Backyard Wedding Vision to Life with Expert Advice

backyard wedding tent

Planning a backyard wedding can be stressful, but it doesn’t have to be! 

Say goodbye to worries and hello to peace of mind by leveraging our expert tips. We empower you to plan ahead, ensuring you will have a successful day that surpasses your expectations

Shelter your event from worries with a commercial grade event tent. They not only shield you and your guests from unpredictable weather, but they also become the star of the show, adding that wow factor to your event.

At American Tent, we take immense pride in crafting our products right in the heart of the upper midwest. Using premium materials, we create tents that are built to last and withstand the test of time. Our tents are designed to perfectly match your custom vision ensuring that every detail of your special day is just the way you imagined it.

Don’t settle for anything less than superior quality when it comes to your wedding. Trust us to deliver a tent that’s as reliable as it is stunning. We know how important it is for you to focus on enjoying your big day, which is why we make sure our tents provide you with ease and confidence as you host your celebration. Contact us today and let’s turn your vision into reality.

Tony Ehrbar's headshot

Tony Ehrbar

Owner & CEO

Tony's entrepreneurial spirit is woven into the fabric of American Tent (an Inc 5000 company), shaped by his experience running a successful event venue & tent rental service. His recognition as the Young Entrepreneur of the Year in 2019 is a testament to his impact & dedication to his community. As the Co-founder and CEO of Renegade Plastics, Tony is leading initiatives in the tent industry to integrate eco-friendly, recyclable materials. Contributing as a board member for the Advanced Textiles Association (ATA) & the Green Bay Area Public Schools Foundation and being featured by Entrepreneur, Oracle, & Modern Weddings, Tony plays a pivotal role in enhancing the growth and success of the textile industry.

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