The rental industry is full of opportunity, and tent rentals are one of the most exciting ways to get started. In a world that values convenience, flexibility, and memorable outdoor experiences, tented events are more popular than ever. From backyard weddings to large-scale festivals, the demand for party tents continues to rise.
The tent rental industry was projected to reach nearly $80 billion in 2024, showing just how much potential there is for growth. Starting a successful tent rental business gives you the chance to be part of meaningful moments while building a company that can grow and scale over time.
In this guide, we’ll cover everything you need to know to launch your tent rental company successfully, from choosing the right equipment to marketing your services and planning for the future. Let’s get started.
What Is a Tent Business?
A tent business rents out event tents for short- or long-term use, offering essential shelter for outdoor events. While general rental businesses might focus on tools, party décor, or bounce houses, a tent rental business stands out by providing the structure everything else depends on.
Tents are the backbone of successful outdoor events like weddings, festivals, backyard parties, and corporate gatherings. Whether it's an elegant setup for a bride or simple coverage for a food vendor, tents make outdoor events possible and profitable.
Why Start a Tent Rental Business?
Since COVID, the demand for outdoor events has taken off. From wedding venues and backyard parties to corporate events, people are choosing open-air venues more than ever. That shift has created huge opportunities for tent rental businesses to provide the shelter those events need and to earn steady income in the process.
If you’re already in the rental business, adding tents can be a smart move. If you’re delivering tables, chairs, or décor, offering a tent lets you become a one-stop shop for your clients.
One of the biggest perks of starting a tent rental business is the flexibility. Many people begin by renting out a tent or two on weekends and grow it into a full-time business over time. You can decide which types of events to focus on and how involved you want to be. For example, brides often want full-service rentals with tents, lighting, furniture, and décor. Festivals might only need basic coverage and a few tables. You get to shape your inventory around the customers you want to serve.
Tent rentals also offer low overhead and strong potential for growth. After renting out a tent around five times, you’ve likely paid off the initial investment. From there, you can reinvest your earnings into more inventory and expand at your own pace. It’s a business model that’s both practical and profitable.
Want to start your own tent rental business?
Download our free 7-Step Guide to get started with confidence, and don’t miss the How I Rent It podcast—featuring real advice from rental pros who’ve been in your shoes.
The Best Types of Tents Your Rental Business Can Offer
Choosing the right tent inventory is one of the most important decisions you'll make. Your choice should reflect the type of events you want to service and the capabilities of your crew. We understand that starting out often means working with a limited budget, which is why we’re here to help you make the right investment from the beginning.
Take a look at the chart below for a quick comparison of popular tent styles:
Here’s a breakdown of the diverse range of tent types to consider for your business. If you need extra guidance, download our tent selection guide or reach out to our team for personalized advice.
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Pole Tents – A classic look with center poles. Ideal for grassy surfaces and backyard events.
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Frame Tents – No center poles and can be set up on concrete or asphalt using a ballasting system.
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High Peak Tents – Compact and upscale, offering a polished look for weddings or weekend parties.
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Clear Tents – A showstopper for evening events. Keep in mind that clear vinyl traps heat, so they are best used seasonally.
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Keder Tents – Track system makes installation and take down a breeze. Top option for extended use.
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Pop-Up Tents – Perfect for vendor booths, farmers markets, or small events. Easy to transport and set up with just one person.
Matching the right tent to the surface and event type is key to delivering great results. Another smart investment is a sectional tent, which allows you to adjust sizing based on each event. For example, a 30x60 tent can be reconfigured into a 30x30 or 30x45, and expanded as your business grows.
Durability matters. The last thing you want is a tent that tears or fails before it's paid off. That’s why we recommend choosing American-made vinyl that measures 16 oz and 1000 denier. Our materials go through strict third-party testing for consistency and quality, and our UV resistance helps extend the life of your tent up to three times longer than imported fabric. When you invest in quality, you protect your business from costly replacements and boost your long-term return.
Ready to find the perfect tent for your needs?
Download our free Tent Buying Guide for expert tips on sizing, materials, and setup—or contact our team today. We’re here to help you make the right choice from the start.
How to Start Your Rental Business
Getting your business off the ground starts with a solid foundation. Begin by researching your local market—understand your competition, event trends, and seasonal demand. This insight will help you choose the right inventory and stand out from the start.
Conduct Market Research
Before you launch your party tent rental business, take some time to understand what your target market actually needs. Every region is different based on climate, event types, and competition.
Look around your area and ask: what kinds of events regularly use tents? Think weddings, corporate events, festivals, backyard parties, or outdoor markets. If you’re in an area with frequent sporting events or seasonal festivals, that’s a great opportunity to target repeat bookings.
Make a quick list of other tent rental businesses nearby. What additional services and tents do they offer? What do their reviews say? Use this to spot any gaps you could fill—maybe a certain tent style no one else offers or exceptional customer service.
Pay attention to trends. Micro-weddings, outdoor dining, and pop-up events are still going strong. If you notice any underserved event types in your area, that could be your niche.
A little research goes a long way toward making smart inventory choices and standing out from the start.
Choose a Business Structure
Picking the right business structure is an important step that impacts your taxes, legal liability, and how much paperwork you’ll need to handle. Here are a few common options to consider:
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Sole Proprietorship: Simple and inexpensive to set up, but it doesn’t separate your personal and business liabilities.
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Limited Liability Company (LLC): Offers legal protection for your personal assets while keeping things relatively flexible when it comes to taxes and operations.
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Corporation: Provides strong liability protection but involves more complex requirements and may result in double taxation.
It's a good idea to speak with a legal or financial advisor to choose the structure that works best for your goals and risk level.
Get Proper Licensing and Insurance
Make sure you have the proper licenses and permits to operate legally, especially if you're setting up large tents. Check local zoning rules to avoid any issues with setup locations.
You’ll also need solid insurance coverage. At minimum, this should include general liability, property, and workers’ compensation. If you’re an American Rental Association (ARA) member, you can access affordable, rental-specific insurance tailored to the party tent rental industry.
Understand Seasonality and Plan Accordingly
Your local climate plays a big role in how long your tent rental season lasts. In colder regions like the Midwest, peak demand usually runs from March through November. That said, winter events like festivals and markets can still bring in business with the right gear and planning.
If you choose to pause during the off-season, it’s important to manage cash flow. Build up savings during the busy months to cover fixed costs like storage space and insurance. You can also offer indoor rentals—tables, chairs, lighting, or pipe and drape—for trade shows and smaller events.
Hiring seasonal workers, like students or teachers, is another great way to keep labor costs flexible while staying prepared for your busiest months.
Not sure how to get started?
Give us a call at 920-431-0938. Our experienced team has been in your shoes—they’ve started their own tent rental businesses and are ready to help you do the same.
Must-Have Equipment and Tent Accessories
The right gear can take your tent rental business from basic to booming. Your core equipment includes high-quality tents, poles, stakes, sidewalls, lighting, and flooring. These are the backbone of your business and should be durable enough to withstand event after event.
Time is money, especially on event day. Investing in tools like frame jacks, stake removers, and stake drivers can save hours of labor and reduce the strain on your crew. Don’t forget drop cloths to protect your vinyl and a reliable delivery vehicle or box truck to keep your operation moving.
Want to increase your booking value? Add on popular rental items like tables, chairs, pipe and drape, fans, heaters, and even simple décor. Clients love one-stop solutions, and bundling tent rental services makes your business more appealing—and more profitable.
How to Market Your Party Tent Rental Business
Once you’ve got your inventory and setup process in place, it’s time to spread the word. Marketing is what gets your business in front of potential customers and sets you apart from the competition.
Start with the basics: a clean logo, professional-looking website, clear pricing strategy, and strong photos of your tent installations. Tools like Wix make it easy to build a simple website without hiring a developer. Add customer testimonials to build trust and showcase the quality of your service.
Social media is one of the easiest ways to promote your business for free. Social media platforms like Facebook, Instagram, TikTok, and Pinterest are great for sharing behind-the-scenes content, event highlights, and rental tips. Post regularly to stay top of mind and show off your work.
Take your marketing a step further with digital tools:
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SEO: Write blog posts about event planning tips, seasonal tent setup ideas, or how to choose the right tent. This helps people find you through search engines.
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Google Ads: Run targeted ads that reach people searching for tent rentals in your area.
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Email Campaigns: Build a mailing list and send out seasonal promotions, new offerings, or helpful planning advice.
Face-to-face connections still go a long way. Introduce yourself to local event planners, caterers, and venue owners. Attend networking events, bridal expos, or business mixers to get your name out there. The American Rental Association also hosts an annual show where you can discover new products and meet other pros in the industry.
Finally, ask happy customers for reviews and referrals. Word of mouth is one of the most powerful marketing tools you have, especially in the events world.
Growing and Scaling Your Tent Business
Starting a tent rental business is a smart, practical way to break into the event rental industry. With the right planning, reliable equipment, and consistent marketing, it’s a business you can scale at your own pace—and one that offers real rewards along the way.
As you grow, you can expand your tent inventory with options like clear tops, larger pole tents, or keder-frame styles. You can also add high-demand rentals like linens, lighting, dance floors, and décor. Offer package deals to not only increase revenue but make your business a one-stop shop for clients.
We’re here to support your journey. Our owner and CEO started in rentals himself, and several of our team members have worked for rental companies, giving us real insight into what rental pros need to succeed. With industry leader Pete McVey now part of our team, we’re bringing even more knowledge and experience to the table to help your business thrive.
Looking for inspiration? Check out our How I Rent It podcast, where we interview real rental business owners and share stories, lessons, and tips from people who’ve been in your shoes.
Ready to take the next step? Download our free Tent Rental Business Starter Guide or reach out to our team by calling 920-431-0938. We’re here to help you build something great.
