How to Choose the Ideal 40x40 Tent Rental for Your Event

When it comes to 40x40 tents, the two most popular options are frame tents and pole tents, and the best choice really depends on your needs.

Frame Tents: If you want maximum open space with no center poles and the flexibility to set up on any surface, a frame tent is the way to go. It does take a bit more effort to install, but if you're renting one for $300-$600 per use, purchasing at $3,563.85 can pay for itself in about 5-7 uses.

Pole Tents: On the other hand, if you’re looking for something easier to transport and set up, especially on grass, a pole tent is a great option. Just keep in mind it requires staking and has a center pole. With rental prices between $250-$500, buying at $2,718.53 makes sense if you plan to use it 5-7 times or more.

If you're hosting events regularly, investing in your own tent can save money, reduce hassle, and give you total control over your setup. Let us know if you need help finding the right one!

A canopy alone isn’t enough to create a flawless event experience. To maximize comfort, functionality, and style, consider these accessories that provide convenience:

• Sidewalls – Keep guests comfortable and shielded from wind, rain, and sun. Choose from solid white, clear, or windowed styles for the perfect look.
• Tent Ballasting System – Setting up on concrete or asphalt? A ballasting system ensures safe, secure anchoring—no unreliable water barrels needed!
• Drop Cloth – A canopy on the ground is subject to wear and tear - protect it with a drop cloth during install and keep it looking fresh event after event.
• Frame Jack – Raising a 40x40 frame tent with a small crew? A frame jack does the heavy lifting for you.
• Stake Puller – When it’s time to pack up, a stake puller makes tear-down quick and hassle-free.
• Chairs & Tables – Comfort is key! Make sure guests have sturdy seating and tables for dining, displays, or mingling.
• Tablecloths – Elevate your event’s look with custom linens to match your theme.
• Lighting – Most commercial tents use blockout vinyl, meaning natural light won’t shine through. Add string lights, chandeliers, or uplights to brighten things up!

We get it—deciding whether to rent or buy is a big choice. That’s why we’re here to walk you through every step and help you figure out what makes the most sense for your needs. Check out our guide on the pricing of tent rentals to make an informed decision.

One thing we always stress? Quality matters.

A tent isn’t just a cover—it’s the foundation of your celebration space. That’s why we recommend premium materials like 16 oz blockout vinyl with 1000 denier strength. This keeps guests cool, blocks harsh sunlight, and outperforms imported material by over 3x. Rust-resistant anodized aluminum poles are strong, sturdy, and built to handle unpredictable weather. Plus our frame tents feature double tube rafter poles for added reinforcement against high winds.

Owning a tent gives you complete control over your party setup. No more scrambling to book rentals, no surprise fees, and no settling for whatever is available. You choose the size, the color, and the details to match your needs perfectly.

Here are some scenarios where buying is totally worth it:

• Venues that frequently host outdoor weddings
• Bars & restaurants expanding outdoor dining spaces
• Fireworks companies that set up shop every year
• Food vendors traveling from market to market
• Annual festival organizers needing a consistent tent setup
• Companies hosting regular corporate events

We also understand that timing is everything. Need your tent quickly? We keep lead times short allowing us to meet your deadline—so you never have to stress about last-minute surprises.

Still torn between renting or buying? Give us a call at 920-431-0938, and we’ll help you make a decision. Our team can create a personalized estimate and answer any questions. Your special occasion deserves the best—let’s make it happen!