When planning any event, you have a lot to consider. You’ll have to choose a date, put together a guest list, send invitations, plan a menu and activities…the list is endless! Of course, the most important thing you have to do is choose a venue and consider outdoor vs indoor. If you live in a climate that is relatively temperate and consistent all year round, the decision to host an outdoor event is much easier than if you live somewhere with four seasons and unpredictable weather. However, one consideration is consistent no matter where you plan to investigate outdoor venues. From coast to coast, tents for events are must-haves, regardless of the type of event.
Consider the Event’s Time of Year
For the most part, an event’s time of year isn’t necessarily a choice. Birthdays, anniversaries, and other events worthy of celebration occur year-round. That doesn’t mean you can’t celebrate them in an outdoor party space! For example, those who have their hearts set on a fall wedding can still plan to have an indoor-outdoor wedding with a glamorous outdoor reception with an elegant all-white tent. Even if you’re planning a summer event when the weather should be perfect, your guests will still need shade. And because tents are customizable, you can plan your event for virtually any time of year. By adding tent side walls and flooring, you can create a cozy event even during chilly months. If you want to bring the outdoors in, clear top tents are a perfect option for shelter with an open sky feel. If you still feel uncertain, look for outdoor or indoor venues that will allow you to move the celebration indoors if the weather gets out of control.
Plan the Budget for Your Event
One of the big advantages of an outdoor event is cost savings. Renting an indoor event venue can be expensive and you may have to wait a while - indoor event space is often high in demand and may be booked out for months. However, you’ll still need to invest in some kind of shelter, such as a frame tent, to protect yourself from sun or rain. If you’re fortunate enough to have a large yard or inexpensive or free public space, you can take advantage of additional savings. Once you’ve determined the venue, other considerations for your budget include:
- Refreshments, including snacks, food, and beverages
- Decor, tables, and seating arrangements
- Entertainment, such as DJ or a live band
Take the Size of the Event into Consideration
Of course, we should probably backtrack a bit and talk about the size of your event. After all, that will be a major consideration for venue, budget, and tent size. It also can be one of the most challenging parts of event planning, since emotions can come into play here as well, especially when planning events that involve family. Birthday parties, wedding receptions, christening, and other milestone events can easily spiral out of control as you assemble your guest list. If your budget allows a lavish large event, consider a cross-cable tent to maximize guest space.
Plan the Decorations
Now for the fun part - planning the decorations for your event. Of course, you will have different considerations for an indoor vs. outdoor event. If your dream event includes chandeliers dripping with crystals, a full orchestra, or a dance floor with an elaborate light show, then you’ll probably be happier with an indoor event. Also, if you have guests with accessibility challenges, then you will also have to take that into serious consideration when choosing a venue. However, if you can successfully plan an outdoor event, then you can be as creative as you like! The best party of outdoor events is that each one is unique - and memorable. Plus, with custom tents, you can create a true one-of-a-kind venue. We recommend using the surrounding nature as inspiration for decorations: seasonal flowers and a corresponding color scheme are simple, yet special ways to create a welcoming environment.
Conclusion
If we’ve learned anything in recent years, it is that we should treasure time spent with friends and family. We’ve also gained a much greater appreciation for socializing, and even doing business, in an outdoor setting. The outdoor trend is here to stay and we’re here for it. At American Tent, you can find event tents for every season of the year and every season of your life. Shop for tents with us and you’ll find an unparalleled selection and unrivaled quality. Don’t see what you are looking for? Contact us and we’ll customize a tent for your exact needs!
