When planning any kind of event, you have many things to consider. If it’s an outdoor event, you’ll probably look into renting or purchasing a party event tent. Then you’ll need to think about the cost of the tent and tent size. But your number one consideration should be safety. After all, as the host, you are responsible for more than a successful event, you’re also responsible for the safety of your guests. That’s a big responsibility!
Ensuring Tent Stability
Whether you wish to invest in a standard tent size or are looking at tents for big events, you’ll want to make sure your tent is installed correctly and that you take safety precautions for unexpected circumstances.
Staking the Tent
Since you will likely be using a cross-cable tent for your event, the most common and best way to secure your tent is by staking it to the ground. But, safety first. Make sure you call Diggers hotline in advance of staking your tent so that you're able to do so safely. Cross cable tents are easy to assemble and take down. Chances are that you won’t need a big crew or a-frame jack. For larger events, this is when to use a frame tent. They offer more usable square footage and can be used on multiple surfaces.
Using Weighting and Ballasts
If you’re setting up your tent on a hard surface, then you might need to use dead weighting. There are many types of dead weighting, some use concrete; others may use water. At American Tent, we can help with our Giffy Ballasts system. Advantages of this system include that it is lightweight, compact, and easy to transport. All you need for this system is a reliable water source to fill them. For added stability, you can combine stakes and ballasts anywhere you want on the tent as long as you have the appropriate ground surface.
When you think about tent safety, you most likely than about the weather and what happens to tents in storms. But you also need to consider what happens if there is a fire in a tent?
Be Careful with the Fireworks
Tents are a popular choice for the holidays like the Fourth of July, Memorial Day, and Labor Day events. Fireworks often make an appearance at these events. Since you want a safety tent, make sure that the tent is a safe distance from where the fireworks will be lit.
A celebration just isn’t the same as a good old-fashioned cook-out. After all, few things are tastier than freshly grilled foods. Just make sure that your grill is a safe distance from your tent and you have a fire extinguisher nearby. You also should never leave a lit grill unattended.
Setting Up Lighting
If your party is going to extend into evening hours, be sure to think carefully about lighting. If you’re planning on using an electrical source, leave the lighting plan up to the experts. Candles provide a beautiful ambiance, but to avoid tent fires, be very careful about placement or opt for battery-operated non-flammable candles.
Extreme Weather Safety
Tent safety in extreme weather is a serious issue. That’s why proper stacking is essential. Even if the forecast calls for mild weather, you should stake your tent as if a storm is brewing - because sometimes the weather can change at the very last minute. We recommend you always prepare for the worst-case scenario. If thunder and lightning make an appearance at your party, seek safe, indoor shelter immediately. For more information on how to safely set up your tent, when to remove sidewalls, and more safety tips, check out our Guide to Tent Safety blog.
Prepare an Evacuation Plan
For the safety of your guests, include an evacuation plan as part of your event planning. Most safety guidelines generally recommend evacuating when lightning strikes are within six miles of your tent. However, we always recommend that you err on the side of caution. During high winds, the best plan for tent integrity is to remove sidewalls, if any, and let the wind blow straight through the tent. But if you have invested a lot in your decor, then make sure everything is sealed up tight to protect your belongings. Regardless of weather conditions, your guests’ safety should be your number one priority.
You want your party to be memorable for all the right reasons. Fire and inclement weather may threaten to ruin your big day, but with proper preparation, you can make sure your event is enjoyable and safe for your guests. As we always say, mother nature can be finicky. At American Tent, safety is our top priority. Our products are designed to withstand the elements and our experienced, award-winning team is here to help instruct you on the best tips for tent safety. Contact us and buy your custom tents and be confident that you’re getting the best in quality and service.